The People Group is the most established and trusted Sales, Marketing & Digital recruitment specialist in Ireland. We are seeking a dynamic and highly organised Office Administrator to join our vibrant team. As a cornerstone of our office operations, you will ensure that our workplace runs seamlessly, supporting our recruiters to connect top talent with leading organisations. This is an exciting opportunity for a proactive individual who thrives in a fast-paced environment and is passionate about contributing to the success of a high-performing recruitment agency. We are open to someone on a full time or part time basis
Key Responsibilities:
- Manage and maintain office systems, including filing systems and data management.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Prepare and edit documents, reports, and presentations as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Ensure the office is well-maintained, organised, and adequately supplied.
- Manage office supplies inventory and place orders as necessary.
- Coordinate maintenance and repair of office equipment.
- Liaise with building management and other vendors.
- Assist recruitment consultants with administrative tasks related to the recruitment process.
- Maintain and update candidate and client databases.
- Assist in posting job vacancies on various job boards and company website.
- Assist with basic bookkeeping tasks such as invoicing and expense reports.
- Assist with onboarding of new employees.
- Assist in organizing company events and training sessions.
- Greet visitors and provide assistance as needed.
- Handle client and candidate inquiries professionally and efficiently.
The ideal candidate:
- Proven experience as an office administrator, office assistant, or relevant role.
- Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
- Familiarity with office management procedures and basic accounting principles.
- Excellent organizational and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Exceptional communication and interpersonal skills.
- Ability to work independently and as part of a team.
Location: Grand Canal Dock. On site
Salary: Competitive
Job Ref: 9257EK
To apply send your CV jobs@peoplegroup.ie, through our website www.peoplegroup.ie
For further information regarding this role, please contact us on 01 6619636.
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